Privacy Policy

Privacy Policy

Introduction

The processing of your personal data is carried out by or on behalf of the Burton Fellwalkers.

We respect your privacy and are committed to maintaining the security of your personal information. This policy outlines how and why we collect and use personal data. We want to ensure you are informed and in control of your data.

Please be assured that we will never sell your personal data, and will only ever share it with third parties where we have your permission and/or where it is necessary for us to fulfil a contract or service obligation.

Questions?

If you have any questions about this policy or how we use your personal data, please contact us

What data we collect

We collect personal data provided by you. This includes information you give us when you join as a member, join us on a walk, take action to support our work or become a volunteer.

For example:

  • We collect personal details (which may include the following: name, address, date of birth, email address, telephone etc) when you join the Burton Fellwalkers as a member.
  • We may collect financial information when you become a member.
  • We collect information about your interests and preferences, such as where you like to walk and how you would like us to contact you.

How we use your information

When we collect your data, we will ask for your consent to use it in different ways. We will only use your personal data in ways you have given us permission to do so.

We may also use your data in order to:

  • enter into, or perform, a contract with you;
  • comply with a legal duty;
  • to protect the vital interests of the data subject or of another natural person;
  • for our own (or a third party’s) lawful interests, provided your rights don’t override these.

There may be occasions where we want to contact you about something that you have not explicitly signed up for. We will only do this if you have given your consent for us to contact you about similar activities, or if the communication is for a closely related purpose. For example, if you sign up to be a member of the Burton Fellwalkers, we may want to let you know about other opportunities for walking in your local area.

Membership data

When you become a member, we will hold personal information about you to help administer your membership (which may include any or all of the following: your name, address, email address, date of birth, payment details).  Your contact details may be shared with identified volunteer leaders in the group. This enables local volunteers to let you know about group walks and other local activities related to your Burton Fellwalkers membership to help you make the most of your membership. Our volunteer leaders, including the group secretary – abide by the Burton Fellwalkers privacy and data-protection policies and your information will be treated confidentially.

Administration

We collect and use personal data for administrative purposes. This includes:

  • receiving membership subscriptions and donations
  • maintaining contact databases of our volunteers, members, walkers and supporters, their interests and contact permissions.
  • performing our obligations to fulfil membership contracts.
  • helping us respect your choices and preferences.
  • management of our group led walks programmes and events.

Sometimes we will need to contact you, regardless of any contact preferences you may have specified. This will only ever be for essential communications in order to fulfil our commitments to you as a member, walker or volunteer of the Burton Fellwalkers.

These communications include:

  • Your membership renewal reminder
  • Your AGM notices
  • If you are a Burton Fellwalkers volunteer leader you may also receive updates in relation to your role as a volunteer leader.

Disclosing and sharing data

We will never sell your personal data.

We may share personal data with suppliers who provide us with services.

Young People

We will not accept donations from persons aged less than 18 years of age.

Cookies

Our website uses local storage (such as cookies) to provide you with the best possible experience and to allow you to make use of certain functionality (such as being able to shop online). A cookie is a small text file stored on your computer when you visit our website. Please read our information on cookies to find out how cookies are being used on our website, how they affect you and how you can manage them.

Complaints

If you are unhappy about how we have used your data, you can complain to the Burton Fellwalkers directly by contacting our secretary.

If you are not happy with our response, or you believe that your data protection or privacy rights have been infringed, you can complain to the UK Information Commissioner’s Office which regulates and enforces data protection law in the UK. Details of how to do this can be found at www.ico.org.uk

Notification of changes to this Privacy Policy

We reserve the right to amend this Privacy Policy at any time. Notice of any change will be posted on our website and will be deemed effective upon publication.

This Privacy Policy was last updated on 03/03/2019